Software Solutions

Life seems to keep getting busier, we have more responsibilities and more stuff that need juggling. If you’ve ever wondered if there an easier way of doing things you’re in the right place, because there is.

One of the most significant problems that small company owners encounter is, when we are disorganised, things pile up on us, causing us to get anxious and less able to deal with little issues.

So, how do you tell if you’re disorganised or simply overworked?

The reality of being disorganised is that:

• You have feelings of being overwhelmed.
• You lose control over your time.
• Your stress levels are increased.
• You have too many to-do items in your head.
• You spend $ on things you don’t need or already have.

When you are disorganised, your clients, co-workers, and stakeholders perceive you as unprofessional. As a result, people may grow concerned about the tasks you are working on. Working from home has grown increasingly prevalent as a result of Covid-19 lockdowns. Having home-schooled children and partners who work from home might make it difficult to keep organised and motivated.

There are 7 key benefits of being organised

1.   Reduce the feeling of being overwhelmed.
2.   Achieve more in less time.
3.   Gain a sense of control over your time.
4.   Project a professional image to your clients & colleagues.
5.   Reduce your stress levels.
6.   Clear all the to-do items out of your head.
7.   To have more time to spend on what’s important to you.

Organisational Strategies

If that seems promising; there are strategies and tools you can utilise to become more organised.

There are numerous Project Management solutions available on the market, some of which are free and some of which are not. It is recommended to try out a few tools before settling on the one that best meets your demands and works for you.

12 advantages of using a Project Management tool include

1. Improves your chances of achieving the right results
2. Gives you a fresh perspective on your project
3. Ensures the project fits with your business strategy
4. Prioritise your business’ resources and ensure their efficient use
5. Set the project scope, schedule, and budget accurately from the start
6. Stay on schedule and keep costs and resources to your budget
7. Improves your productivity and the quality of your work
8. Encourage consistent communications amongst staff, suppliers, and clients.
9. Satisfy the various needs of the project’s stakeholders
10. Mitigate risks of a project failing
11. Increases your customers satisfaction
12. Gains you a competitive advantage and boost your bottom line

Is a project management tools only for large organisations or can they help micro and small enterprises with limited time?

Many micro-businesses and small family enterprises utilise project management software such as Trello, Asana, Monday, or Clickup in their professional and personal lives on a daily basis. You can also record product research, plan new products, keep track of product warrantees, opt-ins, affiliate links and essential business information. The trick is to try out a few tools, discover the one that works best for your business, and then use it consistently.

At the Hub, we utilise Trello to keep track of all the important details about our projects. Each team member may use the boards to stay up to date on projects and locate important information. How often do you get asked for our ABN or Tax File Number in a week? Almost none of us recall it by heart. By storing this critical business information on a Trello business board, I can access it from the Trello app on my phone or PC at any time.

If you need help with choosing the right project management software for your small business have a chat with one of the Digital business advisors at the Hub and reduce your work stress.